Employment Type: Permanent 

Location: London

Start Date: ASAP 

About BUILDHOLLYWOOD 

BUILDHOLLYWOOD is dedicated to placing creativity in the heart of our cities. As the UK’s leading street advertising specialist, we develop, curate, and offer street poster space to a range of clients within the music, fashion, arts, and culture sectors. BUILDHOLLYWOOD creates the space and our family of agencies, DIABOLICAL, JACK and JACK ARTS work with clients to bring their campaigns to life on the street. 

Role Description: 

​This is an exciting opportunity to join the team to support the specialist music and culture arm of the BUILDHOLLYWOOD sales team as a Sales Administrator. Supporting a team of 7 and reporting into the DIABOLICAL Account Director you will be the administrative backbone of the team, ensuring that all campaign deadlines are met, information is entered accurately on our database system and that photos and artwork files are accurate and on time. You will also conduct weekly research into the upcoming music and cultural releases, collating the information for the wider team, you will be a very confident organiser, adore detail and love music and posters (or you soon will) and be the administrative glue that keeps the fast-paced music sales team on track and being the best in their field.

What You’ll be Doing: 

• Check that all client’s campaigns are logged accurately on our database and have the relevant paperwork. 
• Maintain a spreadsheet of artwork deadlines and liaise with clients to secure artwork on schedule. 
• Secure POs from clients for all campaigns booked in and upload. 
• Generate POs for all supplier purchases.  
• Create the weekly photo shoot list for our photographer. 
• Create and distribute post campaign photo collections to our clients. 
• ​Create and share instruction files to the relevant teams. 
• Conduct weekly research into upcoming music, tour and cultural release and present the information to the wider team. 
• Field client enquiries when the sales team are unavailable. 
• Keep client contact details database up to date. 
• Communicate across teams and attend meetings to ensure smooth running of campaigns including liaising with the distribution team to secure any outstanding artwork or paperwork. 
• Help with any bookings of travel and restaurants. 
• Keep up to speed with industry knowledge and share with the team. 
• Assist on events and projects as required, updating our project management software (Asana) with information. 
• Actively look for ways to improve the workflow and processes, hitting deadlines and accuracy across the team.

About You: 

• An outstanding organiser. 
• Top class attention to detail. 
• Strong communication skills with an ability to communicate across teams. 
• Ability to proactively plan and manage your own workload. 
• A willingness to learn and take on new tasks. 
• Confident in suggesting new ideas and processes. 
• Previous experience of working in a fast-paced administrative role and to deadline. 
• Passionate about music and culture and our place in it. 
• Passion and interest in the arts would be desirable. 
• A creative mindset. 

Benefits: 

• A competitive salary of £28k-£30k plus bonus scheme to share in company profits. 
• £1k yearly London travel allowance. 
• 25 days annual leave, plus bank holidays and an additional day off to celebrate your birthday (rising to 30 days after 5 years’ service). 
• Flexible working – to help you achieve that all-important work-life balance. 
• Life Insurance with Canada Life 
• Group Income Protection  
• Access to our Employee Assistance Programme (EAP). 
• A fully stocked kitchen for breakfast essentials – including cereals, toast and fruit

Our Values 

Our values are really important to us. Below is a brief overview, but we’d love to tell you more! 

• AUTHENTIC – We believe that we are at our strongest and most creative when everyone can be their authentic selves. We treat everyone with respect, share our own differences and unique perspectives and feel proud of them. We are confident to pursue our passions.  
• CARE – We take care in what we do, we are meticulous in the execution of our tasks, care for our craft is what sets us apart from the competition. We care about the world around us and how we affect it, we strive to reduce our impact, make positive contributions and improve the environments we work in. We care about our own wellbeing and each other’s, we provide support, knowledge and empathy where we can.  
• COMMUNITY – We are part of something bigger than ourselves, one team and one community with a common goal and purpose. We each play our own important part but cannot thrive without each other. We are present and engaged for our colleagues. We recognise our role and influence in building a positive community, caring how we speak to one another, the way we make each other feel and the support we give one another.   
• CURIOUS – We are always asking questions and learning whilst doing. We celebrate the gaining of knowledge for personal and professional growth. We keep ourselves well informed. We are collaborative and embrace alternative viewpoints and innovative approaches. We respond to the creativity in the world around us.  
• GROW – We take ownership of our careers, set ourselves goals and thrive on challenge. We are ambitious, we see effort as necessary to grow. Individual success is all of our success. We seek out learning and embrace feedback. And we enjoy the journey.

BUILDHOLLYWOOD is committed to creating an environment that is inclusive to all, where everyone is treated with kindness and respect. We believe in equal opportunities for everyone and welcome applicants from all backgrounds. Do reach out to let us know if there’s any actions we can take to better support an environment where you feel comfortable.

Please let us know if you have any accessibility requirements at any stage of the recruitment process.  We are always open to ideas from our candidates that help us to make our processes more inclusive.

How to apply:

You can apply for the position here.